Best Way to Export Emails from Outlook to Gmail Account

 Best Way to Export Emails from Outlook to Gmail Account

Here you will learn the most secure and reliable methods to export emails from Outlook to Gmail. You can migrate Outlook emails into your Gmail account with two methods as manual method and the professional method. Let’s started the process.

MS Outlook is one of the most popular email clients and provides options to manage your emails. It allows users to add multiple different accounts like Yahoo, Gmail, etc. MS Outlook provides a huge type of service, and you can move and copy emails from its folder to any other account.

On the other hand, Gmail is also the most secure and reliable webmail service provided by Google. Gmail provides the many advanced features that make it unique and reliable. Also, you can easily access the Gmail services from any device at any location. Most users want to migrate emails from Outlook to Gmail. We will discuss the safe and secure methods to export emails from Outlook to Gmail ahead of the article. But before moving on to the solution, you need to be aware of the benefits of the Gmail account.

Causes to Import PST files to Gmail

We will mention some reasons to transfer emails from Outlook to Gmail.

  • Gmail provides a variety of valuable features compared to other email clients.
  • Gmail offers high security to its users.
  • You can access your Gmail account anywhere on any device.
  • Outlook has a complicated user interface as compared to Gmail.
  • Gmail provides 15 GB of free space to the users.
  • G Suite provides 24/7 customer support from live people.

These are some reasons to choose Gmail over Outlook. That’s why users want to import Outlook emails to Gmail. Now, we will discuss the methods to migrate Outlook emails to Gmail accounts.

Also Read: Authentic Approach to Migrate IMAP to Office 365

How to Export Emails from Outlook to Gmail?

If you want to export Outlook emails into your Gmail account, then you can follow this method. You need to follow all the instructions in the same sequence to get better Output. Before starting the manual process, you need to follow some Pre-requirements.

  • Must Require Microsoft Outlook application installed on your system.
  • Then, login credentials of the Gmail account.
  • Also, enable the IMAP in Gmail account Settings. Follow the instruction to enable the IMAP in your Gmail account.
  • Gmail Account >> Settings >> IMAP >> Forwarding and POP/IMAP.
  • Here, enable the IMAP option, and save changes.

Manual Process to Export Emails from Outlook to Gmail

Now, you need to follow the steps to import MS Outlook emails to Gmail manually.

  1. Firstly, launch your Microsoft Outlook application.
  2. If you are not using it in Outlook, then you need to import the PST file to your Outlook.
  3. To import go to File > Open & Export > Import/Export. Then, choose the Import and Export wizard, choose import from another program or file option, and add the PST file by clicking on the Next button.
  4. Then, Go to File >> Add Account in the Outlook application.
  5. Now, you need to choose the IMAP option.
  6. Fill out the Gmail account credential and sign in Gmail account.
  7. Here you can access the Gmail account, and you can see view all the folders of your account.
  8. Now, right-click on any Gmail mailbox folder and use the create Folder option. Give any name to this folder and tap on the OK button.
  9. Here move to your imported PST file inbox folder and choose the email.
  10. Now, right-click, and you can directly choose the folder and choose the Copy Folder option.
  11. After that, choose the newly created folder under the Gmail account and tap on the Ok button.
  12. The import process starts and is completed depending on the number of emails transported.

These are the standard procedure to export emails from Outlook to Gmail. If you use this process, then you can face some issues. The manual methods have limitations that we will discuss in the next section.

Drawbacks of Manual Method to Import Outlook Emails to Gmail

Some disadvantages of migrating the Outlook emails to Gmail are in the following points.

  • It takes more time to complete the process.
  • Required technical knowledge to implement the steps.
  • The manual process always contains a high risk of data loss.
  • It required high connectivity of data connection.

These are the limitations of the manual method. If you want to overcome all the drawbacks, then you can try the best alternative that we will discuss in the next section.

Professional Solution to Export Emails from Outlook to Gmail

Here we will suggest one of the most secure and trusted alternative solution. You can try the Cigati PST to Gmail Migration Tool to migrate emails from Outlook to Gmail. It can migrate PST files and emails into Different file formats and email clients. Also, it provides the options for bulk conversion of PST files.

The PST to Gmail Migration Software works on the advanced technology that helps to give the error-free solution. Moreover, it allows for filtering emails and files based on the date range filter for migration. Moreover, you can remove emails while converting the emails to Outlook from your Gmail account.


In this article, we have explained the two methods to export emails from Outlook to Gmail. If you try the manual solution, then you can face some issues and a high risk of data loss. Hence, you can try the professional method that provides the many advanced options that help in giving error-free solutions. Therefore, it is the most secure and reliable solution to import Outlook PST file into Gmail. To implement this process, you cannot require high technical knowledge.

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