Reasons Why Your Wireless Printer Isn’t Working

 Reasons Why Your Wireless Printer Isn’t Working

We’ve been there. You’re require to print a vital document but your printer doesn’t want to cooperate! Then you try again, with the same results. You are trying to determine the reason your printer isn’t working at once.
These kinds of issues were a lesser common occurrence a few years back. With the advent of wireless printers, it has become a fairly common event. Why? Simply put wireless technology needs more moving parts for it to work than the traditional printing devices that plugin and go. But, I believe everyone can acknowledge that the ease of printing from anyplace (and I do mean everywhere) anywhere in the world using the wireless printer is an amazing feat and is well enough to be worth the occasional annoyance.

The Most Common Causes Of Wireless Printer Issues

What triggers our wireless printers to revolt against us? There are a variety of factors that could trigger the unwelcome errors like: why is my wireless printer not responding to my computer that flit across our computers’ screens (usually in the most unfavourable times, too). Let’s look at the most common causes and the best ways to fix these issues.

The loss of Internet Connection – This is a common occurrence, however often we assume that it is always around and thus don’t think that the problem could be an issue with the internet. Many reasons can cause internet service to go offline, such as recent weather events, an internet service provider experiencing problems or updating their services, or even someone accidentally hitting the off button on the router’s wireless. Sometimes, a simple reset of the router will resolve the issue in just a few minutes.

Wireless Problems with the Router –  As we’ve mentioned earlier there are times when the issue isn’t with the printer in any way but rather a glitch somewhere other than the multitude of gadgets that help make the wireless system function. If you discover that there’s some signal emanating from your internet connection you might want to examine the router in the next step.

Computer Settings Problems –  Sometimes, particularly in the age of auto-updates and automatic updates, when our OS is updated, it may suddenly reset the computer’s settings altering the settings that the printer requires to function properly. This could happen any time you install a brand new software or program onto your system.

Issues with Computer Updates –  As previously mentioned often, when operating systems on computers or software are upgraded or updated it may alter the settings that printers and other devices need to function properly. If you notice that you experience printer problems, you should take a look at what’s occurred recently on your computer which could have tampered with the printer’s settings.

The issue with Printer Settings –  Like setting up your computer, settings for printers could be messed up in a variety of ways, including auto-updates, a person changing an option, or even if you lose power and the system goes down for a while.

Printer Updates Problems –  Sometimes, when updating software, there can be an error in the process, and the file could be damaged or have a missing component. In this case, it can result in a variety of problems.

High Ink Level or Paper Jam –  Paper jams, as well as low ink supplies, are commonplace frequently, but it’s the last thing that we consider when our printer starts malfunctioning.

Methods to Resolve Wireless Printer Problems

Wireless printing issues can be frustrating However before using a baseball bat on your printer, take a look at the suggestions below.
Check the queue of printers –  It might sound like common sense, but how many times have you experienced printing issues only to discover that after an entire hour trying to print it that there’s a single print job that was last week that didn’t print and is preventing the present print jobs from being printed? This has happened to all of us at least when I’m certain. The first thing you should always look over is the print queue of your printer. It will display the status of each print job and whether there is an issue or not. Be sure you’re sending the print job to the right printer. It can be a bit frustrating. 


The printer should be connected to your PC with a USB cable to see if there is an issue with wireless signals or another issue –  If you connect the printer to your computer using a USB cable and it works, you’re sure that there’s an issue with wireless. If, however, you connect your PC to the printer using a USB cable but the printer isn’t working then you know the problem is most likely an issue with your printer or software. This information will aid in directing your troubleshooting efforts in the right direction and eventually lead to an earlier resolution.


Make sure your device is connected to the correct network –  Send something to the printer, and wait…and you wait only until you realize that your device is automatically connected to the wrong network. Verify that your device is connected to that correct network. You can do this by verifying that in your settings and after which you can try printing once more.


Reboot – Sometimes, we all require a reset, and electronics are no exception. The longer the program has been running, the greater the chance that there’ll be an error or hang-up that can be resolved by shutting the system down, allowing it to rest for some time before restarting it. In this way, you’re giving your device and all software that runs on it the chance to restart to fix any communication or syncing issues that could cause an issue to getting your router, printer, or computer to communicate to one another. Sometimes, by rebooting everything, you can solve the issue completely.

  • Start the printer.
  • Reboot the wireless router.
  • Reboot your computer.

Update all drivers and software on computers, printers, and wireless routers –  The latter is the most frequently cited cause of printing issues according to us. Since Windows 10 was released and the automatic updates were rolled in, there’s almost always been an obvious connection between problems with wireless printers and the most recently released Windows update.

If your printer suddenly is experiencing issues, you should determine whether Windows has recently released an update to the operating system. If so, it is likely that the update did not work or was corrupted, or the update needs the driver for your printer to be upgraded to make it in sync with the Windows update.

This could also mean that the update reset the settings of your printer, and you have to reset all of them again. It isn’t always possible to be able to avoid these issues, however, you can set a schedule to update your software and drivers for your printer, computer, and wireless router each time there’s an important Windows update.

This will make you most likely get your devices working well. In general, when an OS is updated, all other software must be upgraded to make it compatible with the new OS.

Move the printer –  If, after having done all of the above, you’re still experiencing wireless printer issues try shifting the printer. Be aware that when printing wirelessly, you aren’t simply sending the document directly from your computer to the printer. Wireless printing demands that the print job transfer via the internet to the wi-fi router, and later onto the wireless printer. If your computer is far from the router, or there are walls of thick furniture between them the signal might not be sufficient to full-fill the printing command. Removing the printer or Wireless router between one and the other could solve the issue and eliminate any printing problems.

Set the printer back to factory settings –  Okay, you’ve tried the other options listed above but you don’t have a solution for your wireless printing problems. Here’s the option of (almost) the last resort. The one that is usually referred to as the “nuclear option” therefore doesn’t think about it lightly. It is to reset your printer to default settings. This means that your printer will go the same as it was on the day you removed it from the box. It must be configured, set up, and then updated to function again. It will, however, solve any issues you’ve not been able to resolve.

Purchase a new printer –  Last but not least, is the choice of throwing out the old one and getting the new printer. Based on the time you’ve owned the printer, it could be your only chance to print once more. Electronics have an end-of-life date, while printers last within the range of 3 to 5 years. After that, they begin to experience issues with compatibility and start to fail. In addition, manufacturers generally end the process of updating software for their older printers after they have several newer and different models, and this can begin to cause compatibility problems with more modern electronic devices. If your printer is always having problems that are difficult to solve or aren’t fixed, it may be at this point in its cycle. The time has come to shop for the latest and greatest printer and get back in the game of printing.

Carrie Obrien

https://tech800n.blogspot.com

I am working as a technology consultant.

Related post