The Importance of Document Authentication with Signing Agents

 The Importance of Document Authentication with Signing Agents

In the previous few decades, we have noticed a considerable development in the world. Our needs have grown in tandem with the growth of the population. These needs can be both new and old. 

Signing documents, such as loan paperwork and other legal documents, is one of these old needs in high demand. If you’re a mortgage lender or a small business owner, you might already know how crucial document authentication is. If not, you’ll find out in this blog.

Authentication of Documents Is Critical for Any Business

Document authentication is essential for any organization. It is the process of confirming that a document has not been altered from its original form. It includes verifying the integrity of the document’s data and ensuring that the person who created and signed it is who they claim to be. If a borrower is applying for a mortgage loan, there are often multiple parts to complete.

The first part is documenting assets, liabilities, income, assets, etc. Secondly, document authentication verifies that all documents are authentic. Last is document verification, which ensures no changes have been made to these documents. Signing agents will typically take care of asset documentation and verification and some aspects of liability documentation. 

What are the Different Types of Document Authentication Systems?

Signing agents can use a few types of document authentication systems to ensure that documents aren’t tampered with. Some of these include 

  • In-Person Document Authentication by Signing Agents

A signing agent who personally meets you when you sign a document. The agent then uses a device to photograph your signature, which is printed on paper. 

  • Biometric document authentication 

Signing agents use devices that verify identity based on fingerprints. Signing agents should consider using document authentication for every loan transaction in order to protect against fraud and secure their business.

What is a Signing Agent?

You probably don’t think about it much, but a signing agent is an integral part of your financing journey. From helping you approve your loan to finalizing that last piece of paperwork, these professionals are there to guide you through the whole legal process. 

A signing agent is a person who signs documents on behalf of the borrower. They are typically not involved with the actual lending process, but they are responsible for ensuring that all parties involved in the loan process have signed the necessary documents. 

They may also help to ensure that borrowers understand what they are signing and may provide them with any additional information they need to know in order to make an informed decision. In some cases, a signing agent may also be responsible for providing administrative services such as filing paperwork and managing records.

Role Of a Signing Agent

Signing agents are given a great deal of responsibility when it comes to property purchases. The primary role of a loan signing agent is to ensure that all documents related to property purchase (i.e., contracts, disclosures, title searches) are correctly executed in accordance with state laws. Signing agents also assist with recording documents, preparing closing packets, and filing paperwork — all tasks designed to protect consumers while they’re buying or refinancing their homes.

One primary role of a signing agent is to assist in the authentication. They are required to spot any fraudulent documents, including documents that have been forged, altered, or otherwise tampered with. Signing agents receive training on auditing procedures, so they refer back to their company policies when something comes up. They also walk a customer through the lending procedure of a mortgage company to ensure customer satisfaction.

Who Can Be a Signing Agent

Because signing agents aren’t required to be licensed by most states, there isn’t one particular type of person who does well in this job; people who have worked as real estate attorneys or mortgage brokers often transition into being signing agents because of their familiarity with real estate transactions and knowledge about industry regulations. 

Signing agents typically work in financial institutions such as banks, mortgage companies, credit unions, and savings-and-loan associations to process loans by verifying signatures on loan documents. Signing agents are typically paid by commission, meaning they earn money based on how many deals they close. They may be paid an hourly rate as well.

Why Hire a Signing Agent?

If you’re in a business that involves dealing with lots of sensitive documentation, having a signing agent can be not only a huge asset but also a lifesaver. Today, fraud is so common that businesses take extra measures to protect their documents from forgery. With a signing agent on hand, your company will be better protected from fraud and remain secure from possible litigation. 

By hiring a signing agent, you won’t have to worry about spending time training someone — your signing agent will come prepared and ready to go. It’s just one more way to keep your business running smoothly.

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