Top 10 Things to Consider While Creating an Intranet for Your Organization

Intranets are the backbone of the corporate world and are extremely popular among small and medium-sized organisations. Many well-planned intranets, on the other hand, fail because companies launch the intranet and then forget about it.

Intranet for Organization

What Is the Purpose of an Intranet for the Company?

Intranet is more than just a platform for internal communication. It’s your business’s voice. Employee efficiency and turnover are reduced with a smart intranet platform, which drives your business forward. One of the main corporate intranet objectives is to provide employees with a unified experience. This applies to all departments; a workplace intranet is the type of software product that, when properly managed, has an impact on everyone. Many businesses (of all sizes) use their intranet platform to keep team members up to date, locate information, discuss ideas, and interact.

  • A real-time approach to communicate with coworkers.
  • Up-to-date Information about the company’s activities.
  • Working together to achieve common objectives.
  • Information that is personalized, engaging, and valuable.
  • A current knowledge base that can be shared and managed.
  • Employees who are engaged are more productive and report satisfied.
  • An all-in-one document and information storage solution.
  • Highly secured global employee network and directory.
  • Employee social advocacy raises brand exposure and trust via social media.
  • Employees can connect from anywhere, even if they don’t have access to a computer.

Businesses can develop a successful intranet that connects employees, promotes productivity, supports regular business procedures, and reflects the company’s spirit. Launching a user-friendly intranet does not imply that users will be given access credentials, but it should empower everyone in the organisation to transform the way they collaborate. Here are the top 10 things to consider while implementing intranet for your organization.

  1. Cloud-based:

Employees must have access to the intranet from any location, at any time, and on any device. Quick and dependable intranet access is critical whether you’re working from home or on the field. This also aids worldwide demands by allowing employees to connect regardless of time zone or location.

  1. Make your content searchable:

One of the most common complaints customers have about poorly performing intranet software is ineffective search. On one hand, users are frustrated by searches that return nothing; on the other hand, they are frustrated by searches that return so many results that locating the proper one is impossible.

A robust search, combined with well-managed, well-governed data, will make your search very powerful, saving you time and effort, allowing you to complete tasks faster, and greatly enhancing people’s trust in the intranet.

Make your content easy to find and searchable to improve your intranet. A workplace intranet makes it simple to store and access all of your files in one place. Any conversation that takes place on an intranet is preserved for a long duration. Employees will be able to search for previous posts on their workplace intranet more easily as a result of this.

  1. Well written, creative and engaging content:

Nowadays, employee’s content consumption methods have evolved a lot. That means the tools we employ to engage our staff must reflect how we communicate online and away from the office.

Writing for the intranet differs from writing for an email, a newsletter, or even a consumer website. Smart intranet addresses the audience needs and it will also consider how that content will be consumed. Instead of being a platform where employees go to consume data rather than participate, an intranet should be a place where they can interact.

  1. Create personalized and relevant content

Creating targeted and relevant content is the best approach to keep staff engaged. Divide your employees into multiple audience segments to better target content. Location, job title, and tenure can all be used to segment your data. Receiving tailored information about onboarding and smoothing their transition into the organisation may be appealing to new hires.

Homepages give corporations yet another way to customise their intranet. Employees’ homepages could be customised based on their language or location. Personalization will encourage employees to return to your intranet because it will provide content that is specific to them.

  1. Engaging Homepages

Getting users to log into your intranet can be difficult itself, but if they see the same sites, messages, and graphics that they saw last week and last month, they will stop returning. Every intranet that aspires to have a high adoption rate should include homepages with continuously changing content. It should display information that is not only essential to company-wide discussions, but also targeted to the individual.

Your intranet should feature customized, dynamic homepages that catch and hold the user’s attention while still fulfilling the critical function of delivering timely and relevant business information.

  1. Create an Administration Hierarchy

Not everyone in the company has equal access to important data and organizational assets. Responsibility, accountability, access to intranet resources, and administrative tools are all determined by the hierarchy. All personnel of the organisation must have certain responsibilities and access levels defined on the intranet. Members such as administrators, authors, publishers, and editors, for example, can be defined while the intranet is being designed.

  1. Multimedia

Employee engagement and education are improved by using videos, images, and multimedia files. Long text-based reports are simpler to remember when presented in a visual style.

  1. Security

An intranet must have the highest level of security because it holds sensitive and confidential company information. Security measures must ensure that only the appropriate persons have access to data and that it is kept secure.

  1. Decentralization

The latest trend in internal communications is decentralised communication. Rather than controlling every communication on your intranet, enable your employees to take charge of their own. Decentralizing your intranet platform will help you develop content that is authentic, customized, and relatable.

  1. Mobile App

Communications must reach workers when and where they like to make an impact on deskless and remote workers. This is especially true when it comes to engaging deskless workers, as they may not always have access to a computer, but they almost always have access to a mobile device. Employees who have access to a mobile device can connect, forward information, and communicate with coworkers more easily. A mobile app will be especially useful in reaching frontline workers and keeping them informed about organizational goals.

Conclusion

The main difference between a planned and an unplanned intranet is the pace of employee adoption. With the rising number of intranet failures, it’s more necessary than ever to think about crucial elements and prepare every detail of your Microsoft SharePoint intranet development. The correct intranet design planning and executions promote employee productivity in their jobs while also allowing companies to meet their objectives.

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