The Department of Defense (DoD) travel policy outlines strict guidelines to ensure that government-funded travel is conducted efficiently, ethically, and securely. However, there are many misunderstandings and false assumptions about what the policy does and does not allow.
Let’s break down some common misconceptions and clarify what is not true about DoD travel policy.
1. False: You Can Always Choose Your Own Airline and Hotel
Not True.
DoD travelers are required to use the Defense Travel System (DTS) or an authorized travel management company to book government-approved airlines and lodging. These choices are based on:
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Government contract rates
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Cost-efficiency
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Safety and availability
Personal preferences, loyalty points, or convenience are not valid reasons to select non-authorized options unless specifically approved.
2. False: You Can Travel Without Official Orders
Not True.
Travel orders must be approved in advance.
A common misconception is that travelers can begin official travel once it is verbally approved. However, official travel cannot start without written and authorized travel orders, which outline:
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Purpose of travel
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Authorized dates
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Transportation method
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Reimbursement eligibility
Without orders, travel expenses will not be reimbursed, and the traveler may be in violation of policy.
3. False: You Are Automatically Entitled to First-Class or Business-Class Travel
Not True.
The DoD policy requires travelers to use economy or coach class unless:
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There is a medical condition that requires special seating (with documentation)
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No other reasonable options are available
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An upgrade is authorized in advance under specific conditions
Upgrading at your own cost is allowed, but reimbursement is based only on the approved fare class.
4. False: You Can Keep Any Savings from Cheaper Travel Arrangements
Not True.
Some believe they can save money by booking cheaper flights or hotels themselves and keep the difference. However, government travelers cannot profit from official travel. Any cost savings must benefit the government, not the individual.
Booking outside the authorized system may also lead to denied reimbursements.
5. False: Per Diem Rates Are Just Suggestions
Not True.
Per diem rates are fixed allowances set by the government to cover lodging, meals, and incidentals while on official duty. These rates:
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Vary by location
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Are updated regularly
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Must be followed unless otherwise authorized
Travelers cannot claim more than the authorized amount, even if actual expenses are higher.
6. False: You Don’t Need a Defensive Travel Briefing for High-Risk Countries
Not True.
If you’re traveling to a foreign country, especially one considered high-threat or adversarial, DoD policy requires a Defensive Foreign Travel Briefing beforehand. This is for your safety and national security. Skipping this step can be a policy violation.
Conclusion
There are many myths about what the DoD travel policy allows, but understanding the truth is essential for staying compliant. The bottom line is:
All official travel must follow DoD regulations to ensure accountability, safety, and proper use of government resources.
If in doubt, always refer to your organization’s travel office or the Joint Travel Regulations (JTR) for accurate guidance.
